Live streaming a multi-hall hybrid event at Suntec

A hybrid event running across two Suntec halls needs streaming crew coordinating simultaneous feeds from each hall, combined into a single unified view for the remote audience rather than two disconnected streams. This needs its own planning separate from a single-hall streaming setup, including venue coordination and a longer booking lead time than a single-hall event of similar size.

Coordinating simultaneous streams from two Suntec halls

An event running parallel programmes across two Suntec halls, a main plenary and a breakout session, or two concurrent tracks, needs a streaming crew positioned in each hall at the same time rather than one team trying to cover both by moving between them. This is a fundamentally different setup from single-hall streaming and needs to be planned as such from the start.

Each hall's crew works its own camera and encoding setup, coordinated with the other so timing and quality stay consistent across both feeds, particularly if the remote audience is switching between sessions. A shared production lead overseeing both crews helps keep decisions consistent rather than each hall operating in isolation.

Combining feeds for one unified remote audience view

Simply running two separate streams from two halls is not the same as producing one coherent viewing experience for a remote audience. Combining feeds, whether through a shared streaming platform with multiple channels or a coordinated switch between sessions, needs planning as its own technical step rather than an assumption that it will work itself out.

This is worth discussing directly with the streaming vendor early: how will the remote audience move between the two halls' content, and what does that look like from the viewer's side. Testing this switch-over during rehearsal, not for the first time during the live event, is worth insisting on for a multi-hall setup.

Working with Suntec's event management on access and timing

A multi-hall stream needs coordination with Suntec's event management team on access to both spaces, loading and setup timing, and how the crew moves equipment and personnel between halls if needed. Looping in venue coordination early avoids a situation where one hall's setup is delayed because access wasn't cleared in time.

This is particularly relevant for a hybrid event where both halls need to be fully operational before the programme starts, since a delay in one hall affects the whole event's remote broadcast, not just that hall's session. Sharing a single combined schedule with the venue, rather than two separate ones, reduces the chance of a timing mismatch between halls.

Camera and technician placement across multiple halls

Suntec's halls vary in layout and existing AV setup, so camera and technician positioning needs planning per hall rather than assuming the same setup works identically in both spaces. A crew that has worked at the venue before can usually plan this faster, since they already understand the venue's general layout patterns.

For each hall, this includes deciding how many cameras are needed for the specific stage or panel setup in that space, which may differ between a plenary hall and a smaller breakout room. Walking each hall with the crew ahead of the event, where the schedule allows it, helps confirm the plan before setup day.

Booking timeline for a multi-hall Suntec stream

A multi-hall stream needs a longer booking lead time than a single-hall event of similar size, since it involves more crew, more equipment and more venue coordination across two spaces. Locking in the streaming crew alongside the hall bookings themselves, rather than after the programme is finalised, gives enough time for this coordination to happen properly.

Building in a joint technical run-through covering both halls, ideally with the crew from each hall present together, is worth scheduling well before the event day. Leaving this coordination until the final week is the most common reason a multi-hall stream runs into avoidable setup problems.

Questions organisers ask

For multi-hall live streaming coverage at Suntec, see our Suntec venue guide alongside our live streaming page for how a coordinated multi-hall setup is planned, staffed and tested end to end.

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